Smart visitor management
Visitor management plan that integrates reservation, approval, visit registration, ID verification, temporary authorization, passage, departure cancellation and statistical traceability.
Industry scene
Government agencies, corporate headquarters, parks, office buildings, schools, hospitals and factory reception areas.
Current pain points
Paper registration has problems such as handwriting, authenticity of documents, missing photos, and difficulty in retrieving information.
Appointment, visitor confirmation and on-site registration are separated from each other, making it easy to queue up during peak hours
Visitor permissions lack entrance, time period, frequency and validity period constraints, and may not be recycled in time after leaving the site.
Blacklist, number of visitors, departure status and multi-point data lack unified query and statistics
Smart control solution
Visitors submit visit information through WeChat reservations, employee invitations or front desk registration, and will be reviewed by the interviewee or designated personnel in accordance with unit rules.
After the visit, read the ID, take photos on site, complete the identity verification according to the configuration, and check the appointment information and the person being visited.
After the registration is completed, temporary vouchers such as QR code, IC card, face or ID card will be issued and authorized by door, time period, frequency and validity period.
Access control, turnstiles or verification points carry out passes and keep records. After leaving the venue, return the voucher or cancel the temporary permission.
The background unified management of black and white lists, multi-point data, real-time visit status, query statistics, report export and data backup
System composition
WeChat reservation/employee invitation/front desk registration → review → document reading and ID verification → temporary vouchers and limited time and limited permissions → access control/gate → departure cancellation and report
Business/traffic procedures
Visitors submit reservation information or employees initiate invitations
The interviewee or designated approving personnel completes the review
Visitors scan the code or read their ID when they arrive, and the front desk will check the reservation and complete the ID verification.
The system generates temporary access rights with limited door, limited time and limited times according to the visited area.
Visitors pass through a verification point using a QR code, card, face or ID card
Departure registration, return of vouchers and invalidation of temporary permissions
Visit records enter real-time status, historical query and statistical reports
Core functions
WeChat appointment, employee invitation and temporary registration on website
Single or multi-level approval and designated approvers
Document reading, on-site photography and witness comparison
Blacklist prompts and registration prohibitions
QR code, IC card, face or ID card temporary voucher
Authorization by door, time period, frequency and validity period
Real-time statistics of visiting, departing and historical visitors
Multi-point independent management, super administrator summary, report export and data backup
Hardware composition
Visitor registration terminal
Document reading and on-site photography equipment
Face recognition or QR code verification terminal
Access control or access gate
IC card, QR code receipt or other temporary voucher
Handheld verification terminal (optional according to project)
Software/Platform Capabilities
The background maintains employees and visitors, appointment fields, approval roles, black and white lists, door area permissions, temporary credentials, real-time status, historical records, statistical reports, equipment and database backups.
Interface and linkage
It can be coordinated with WeChat reservation, access control, facial recognition, gate and enterprise personnel systems; the deployment method, voucher type, approval level and interface scope are confirmed according to the unit management system and implementation list.
Typical application scenarios
Government agencies, corporate headquarters, industrial parks, office buildings, schools, hospitals, factory gatekeepers and reception areas
Get an implementation plan suitable for your site
Combining the current status of customer flow, channels, equipment and platforms, sort out product portfolio and implementation paths.
Contact the solutions team